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Creating a geofence or 'Defined Place'

Posted by Sarah Dwyer on Jun 26, 2019 10:44:07 AM

Creating a Geofence-5Creating a Geofence-1

Applying a Geofencing or 'Place' in ArmadaGPS defines a virtual boundary around an address or work-zone.  For example, a place can be an address of one of your customers, suppliers or an off-road work zone. Creating a Place for your most visited addresses enables you to create a variety of Place Reports or Alerts. For example, you can receive an alert every time a vehicle enters or exits a defined area.

Groups of customers or suppliers can be collected together into a 'Place Type'. This is great when you want to view 'A Time by Place' report and see the percentage of time your vehicles have spent with customers within a specific date range.  

Place Reports available on ArmadaGPS:

  • Time by Place - the proportion of time vehicles have spent in defined places
  • Distance by Place - the distance travelled within defined places
  • Time on Site - the amount of time spent in defined places
  • Delivery report - the number of journeys outside of defined “bases”

How to create a Geofence or 'Place' in ARMADAGPS:

Go to the ArmadaGPS platform and click on:

Maps > Select the Edit Places Icon which looks like a signpost on the right hand Icons toolbar.

Select New > Enter a Name, any details, (Type is something your Administrator will setup specific to your business like Customer, Base etc.)

Check > the Override Address box or Off Road box, depending on what you would like to report on.  The Override simply means to use the Name you have chosen.

Draw > your defined Place by clicking and dropping on the map in the specific place or search in the address bar in the top right next to the magnifying glass.

 


Want more know-how? 

  • Read the ArmadaGPS User Guide about creating Geofences
  • Watch a 2 minute video:

 

Topics: Blog

Are you required to keep a vehicle mileage logbook?  ArmadaGPS – The data you can rely on

Posted by Sarah Dwyer on Jun 19, 2019 11:38:30 AM

 

Time by place report-2

 

What is fringe benefit tax (fbt) tax?

Fringe Benefit Tax, or FBT, is a tax on non-cash benefits enjoyed or received by employees (including shareholder employees).  These “fringe benefits” are not income, in the traditional sense, so are not subject to income tax, however, FBT recognises that they’re still essentially a payment for services provided so taxes them accordingly.

Source: Giles & Liew Chartered Accountants

Time is money...

Logging and calculating mileage numbers can be extremely time consuming for both the vehicle users (who are traditionally the recorders of this data) and the finance person responsible for submitting these numbers to IRD.

There are multiple ways to do this logging and calculation and every business is unique in this sense. However, the general consensus on this process is that it is inefficient. This inefficiency detracts employees from the tasks of their 'real' jobs - be it driving a fleet vehicle to their next customer or understanding the numbers in order to improve business efficiencies and ensure the business is compliant.

The days of log books are numbered

Not only is it time consuming, but the process of filling out log books relies solely on every single journey, both for personal and business use, being recorded accurately, honestly and legibly. This approach has the potential for human error. For every recorded kilometre there is risk of inaccurate data flowing through the entire accounting process.

Get actionable data at your finger tips...

The no pain, no gain mentality really doesn't need apply to this scenario. Instead, ArmadaGPS allows you to ditch the log books and handwritten entries. That's because it offers a feature called a 'Geofence' or 'Defined Places' within the GPS tracking system. In essence, these are little square boxes around certain addresses like 'customers', your own business address 'base' and your employee's home address. So, anytime Pete drives between 'Pete's House' and 'Base', for example, these trips are being automatically calculated for each and every journey duration and distance.

You just need a list of customers to get started

With ArmadaGPS, recording and data entry can take place with the push of a few buttons. Initially, the bigger your client base, the more 'Defined places' you'll need to set-up within your software. With just a list of customer names and addresses, this will just require input from someone with basic admin skills. The longterm pay off, however, is years of actionable data at your finger tips. You'll be able to pinpoint the exact hours and distance for personal use for each and every vehicle.

To find out more about empowering your business to make the right decisions read this blog or request a demo

 

Topics: Blog

4 ArmadaGPS tricks you've got to try!

Posted by Sarah Dwyer on May 28, 2019 11:41:08 AM
 
ArmadaGPS Map View

There are so many ways you can use AmardaGPS to discover insights about your fleet and drivers' behaviour.  We’ve come up with four of our top tricks you need to learn to become an ArmadaGPS Champion! You’ll have the right data for your business right at your fingertips!  

1.Scheduling ArmadaGPS Reports Saves you time and keeps your vehicles safe

Get the data you need when you need it by scheduling your ArmadaGPS Reports. It takes a few minutes to set up. You can schedule, daily, weekly, or monthly reports to be emailed to yourself.  Cut back on time waiting for reports to download and keep your fleet maintained and safe.  

 

 

 

 

2. The ArmadaGPS Heat Map - entire months activity at a glance 

View an entire month's activity at a glance using the ArmadaGPS Heat Map. From the Heat Map you can see what journey's your vehicles are doing most often and make decisions about how best to optimise their time spent on these routes. Perhaps you can see too much time is being spent with one or two customers that just aren't necessary or too much time  is being spent on the motorways.  This really allows the fleet manager to get a clear visibility of what is taking up staff time and precious resources.  Often our customers can make some big cut backs on time and fuel by using the Heat Map a great tool for fleet visibility! 

 

 

3. Get the Daily Activity Report to know what your drivers are doing

The Daily Activity Report uses Truepath Tracking™ to provide critical driver behaviour insights. The Daily Activity reports provides a high level of visibility to ensure you are able to identify any drivers who are at risk.

 

 

4. Creating a Defined Place

Creating a Defined Place in ArmadaGPS defines a virtual boundary around a geographical area or address. In doing so, a Place or Type of Place is created. A place can be an address of one of your customers, suppliers or work zones.

 

 

 

Topics: Blog

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